Accounts & Office Assistant – Part-Time (30 hours)

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Job: Accounts & Office Assistant – Part-Time (30 hours)

Salary: Negotiable
Role Type: Permanent

Job Description

The Role:


Accounts:
  • Accounts Receivable/Credit Control
    • Monitor Debt levels and compliance with debt covenant
    • Manage aged debtor profile downwards, with a target of a maximum of 90 days credit by telephone and email
  • Book-keeping
    • Accounts receivable management
    • Generate and monitor reports on a weekly, monthly and bi monthly basis for use by Sales, Marketing and Management
    • Entering daily cash receipts
    • Issuing of credit notes to members
    • Manage Direct Debit Mandates on Sentenial and amend accordingly on monthly basis
    • Generate and monitor resign report for CMO and Sales bi-monthly, and for weekly staff meetings
    • Other basic accounts work as required

Administrative:
    • Undertaking general reception duties including telephone, email and face to face communication.
    • General administrative duties such as filing, post and other office requirements
    • Liaise with sales team on record keeping
    • Manage facilities for meetings, training etc.
    • Keep administrative Standard Operating Procedures (SOP’s) up to date
    • To liaise with all personnel and assist in the provision of services to members

General:
    • Ad hoc duties as required

Skills/Experience required:

  • Minimum of 1-2 years’ experience in Credit Control
  • Knowledge of CRM systems and accounting packages
  • Ability to prioritise tasks and meet deadline
  • Excellent verbal and written communication skills
  • Experience working in a fast-paced environment
  • Experience providing excellent customer service
  • Ability to maintain a high level of accuracy in preparing and entering financial information.
  • Excellent IT skills, particularly proficient in the use of MS Office applications specifically Excel

The successful applicant will be:

  • Highly motivated & enthusiastic
  • Driven, energetic and committed to working at the highest standard
  • Committed to providing excellent customer service
  • A team player and contributor
  • Keen to learn and willing to proactively resolve issues as they arise






Contact Details

Name: Cait Lynch
Email: hr@isme.ie