On the 14th July, a new software release of the E-Tender platform will seek additional information from existing registered suppliers after they log in where mandatory fields are inaccurate and out of date.
In order to facilitate this software update, the E-Tenders website will be unavailable for a duration between 6 and 12 hours. The service interruption will commence at 6 pm on next Monday 14th July finishing at 6 am on Tuesday 15th at the latest.
The Office of Government Procurement is currently contacting all users who are registered as suppliers on the site to advise them of enhancements to the registration process. As a public sector buyer you too should be aware of the changes being made so that you can answer any queries that may arise from your suppliers.
The following is a list of information fields which will be required if inaccurate or incomplete;
1. Type of Organisation, select from
1.1 Private Company.
1.2 Public Limited Company.
1.3 Sole Trader.
1.6 Representative Body.
1.7 Public Interest/Non-Supplier.
2. Type of Business Activity. Dropdown list of business types.
3. Company Legal Name and Address.
4. Company VAT number or Charity Reference number or PPS number (for Sole Traders and Self-Employed
5. Company administrator contact for the E-tenders online platform.
6. The list of email address contacts within the company who will receive alerts.
Many companies have posted information which is inaccurate and duplicated. There should only be one instance for each company with a valid unique VAT number and all users for that same company should be attached to a single company registration. OGP are committed to cleaning up the corporate and user information by August 31st, 2014. Please note, registered suppliers will not be prevented from uploading tenders at this stage. However, OGP may consider deactivating supplier accounts in the future where no attempt is made to correct and update their registration details.
Instructions for updating company profiles have been sent to existing registered suppliers and notice of the service interruption on Monday 14th July.